Published on Policy and Procedure Manual (https://mainsl.annkissamprojects.com)

Home > California Policies and Procedures > Human Resources Policies and Procedures California > Sick Leave

Sick Leave

Policy: 

Mains’l understands that unexpected illness could occur to you or your family members. While we hope that everyone stays healthy, Mains’l believes that as employees, you should have paid time off if you or your family members are ill, injured, or if medical/dental appointments are necessary during scheduled work time. 

All full time employees are eligible for sick leave equal to 48 hours annually. Employees receive sick leave January 1st of each year. Newly hired employees will receive sick leave upon their hire date as well.

Part-time employees are eligible for sick leave equal to 24 hours annually. Employees receive sick leave January 1st of each year. Newly hired employees will receive sick leave upon their hire date as well.

Before using sick leave, employees are expected to successfully complete three (3) months of employment. If you are not regularly scheduled you must also work at least 30 days within the calendar year before use.

 

Procedure: 

How can I request to use Sick Leave?

Sick leave may be used for illness, injury and medical/dental appointments. It may also be used if you are a victim of domestic violence, sexual assault or stalking. Employees may use the time for themselves, or their spouse, children, parents, step-parents, in-laws, registered domestic partner, grandparents, grandchildren, siblings, and a designated person. A designated person is a person identified by the employee at the time the employee requests the leave and is limited to one person in a 12-month period.

  1. How can I request to use Sick Leave?
    1. If sick leave is anticipated, notify the supervisor, verbally or in writing with as much notice as possible.
    2. If sick leave is anticipated the employee is expected to find replacements for their sick time. Replacement employees must not incur overtime by working the replacement shift unless pre-approved by their supervisor.
    3. Unexpected sickness or injury must be telephoned to the supervisor as soon as feasible, preferably at least four (4) hours prior to the scheduled shift, whenever possible.
  2. What are the limitations?
    1. If overtime is worked during a week in which sick leave has been used, the employee will not be paid overtime until the actual hours worked exceeds forty (40).
    2. A doctor’s note may be requested to verify the reason for absence or upon return to work if the sick leave exceeds three (3) days.
    3. If absence exceeds three (3) consecutive days, Family and Medical Leave policy may apply and continuing absences may be counted toward the FMLA leave.
    4. Unused sick time will roll over into the next calendar year to a maximum of 80 hours for part-time employees (CA only) and 160 hours for full-time employees. Sick leave is not paid out if not used.
  3. What happens if I leave Mains’l?
    1. Sick leave is not paid upon separation.