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Home > FMS Policies and Procedures CA > Establishment of Workers as Employees of Consumers > Distribute Worker Hire Package > Federal Form W-4 and Instructions

Federal Form W-4 and Instructions

Policy: 

This form is used to collect Federal Income Tax withholding information from the workers.

Workers must complete this form prior to employment.  If a workers provides service before completing this form and must be paid for that service, F/EA pays workers as if the workers's Federal Form W-4 was completed as "Single" with "0 Allowances."  Completion of the W-4 in this manner ensures the highest withholding for Federal Income Tax occurs.

Internal Controls: 

The internal controls used by F/EA to monitor this process establish responsibility, segregate duties, document procedures and ensure independent internal verification.

  1. <<Staff Title>> reviews forms for updates on tax agency websites quarterly.
  2. <<Staff Title>> reviews tax agency websites for updates to other rules and regulations.
  3. Updates are recorded in a control document.
  4. <<Staff Title>> reviews control document to ensure updates were checked for and forms updated timely and accurately.
  5. Customer Service Unit distributes updated forms to Counselors
  6. <<Staff Title>> trains Counselors on changes to forms, rules and regulations on a quarterly basis