Unpaid Time Off

Policy:

If the need arises for an employee who has exhausted all other forms of paid time off to have time off, it will not be paid. If the employee does not request time off as set out in this policy and procedure, the absence is considered a No Call/No Show or Unapproved Absence and the guidelines as stated in the Attendance policy and procedure apply. It is expected that employees partner with their supervisor to receive approval for any unpaid time off requests.

Every effort is made to accommodate unpaid time off requests. However, consideration must also be given to the needs of the people who use our services and to maintaining the prescribed staffing schedules at the work location. For this reason, the supervisor may cancel or postpone previously approved unpaid time-off requests. When this is necessary, as much notice as possible is given.

Employees are expected to find replacements for their unpaid time off.

Procedure:

How can I request Unpaid time off?
1. Notify the supervisor, verbally or in writing, and submit an online request in the time tracking system.
2. All unpaid time requests must be given two (2) weeks in advance.
3. The employee is expected to find replacements for their unpaid time off.
4. Replacement employees must not incur overtime by working the replacement shift.
5. When staffing schedules dictate, the immediate supervisor after consulting with Human Resources may cancel or postpone previously approved requests. When this is necessary, as much notice as possible is given.
What are the limitations?
1. Unpaid time off cannot be used unless all other forms of paid time off have been exhausted.