PERSONAL FUNDS AND PROPERTY

Submitted by admin on Fri, 04/30/2021 - 12:30
Policy: 

People, who receive services and support from Mains’l, independently manage their personal finances and property to the fullest extent possible.  Each person retains the use and availability of their personal funds and property, unless restrictions are justified and documented in the person’s service and support plan. 

 

When part of the services being offered is support in managing finances, Mains’l maintains written authorization to manage funds from the person or the person’s legal representative and the case manager. Authorization is obtained within five working days of service initiation and renewed annually thereafter. 

 

Mains’l employees may not accept power-of-attorney from a person receiving services from Mains’l for any purpose.  Employees, volunteers or subcontractors of Mains'l may not borrow money or purchase personal items from persons served, sell items or personal services to a person served, or require them to purchase items for which Mains'l receives reimbursement.

 

All funds and/or related documentation are kept separate from the agency, program, staff or other individual funds and are stored in a secure location.

Procedure: 

Personal Funds and Property when Starting and Ending of Service

  1. Mains’l initiates conversations with a person’s teams when they will be moving in or out, about expectations related to personal property, funds and moving expenses/responsibilities.
  2. A Consent to Manage/Audit Finances Form is completed within five working days of service initiation and annually thereafter when Mains’l will be managing any aspect of the person’s funds.
  3. The support plan indicates if assistance is needed related to finances and when applicable, the frequency of financial reports to be sent to the team.
  4. The Financial Funds and Property When Starting Services Form is completed either on paper or electronically when a person is moving into a Mains’l owned or leased property.
  5. The Financial Funds and Property When Ending Services Form is completed either on paper or electronically when a person is moving out of a Mains’l owned or leased property.
    1. This form serves as a receipt that lists all items and funds given, date given, to whom they were given and who gave them.
      1. The form is signed by both parties
      2. A copy is saved in the person’s file
      3. A copy is given to the person to whom the items were given
  6. When a person is no longer living in a Mains’l owned or leased property for any reason, any funds and property owned by the person must be given to the person or the person’s legal representative, or given to the executor or administrator of the estate.
    1. Assessment and distribution of a person’s property is done by the manager or senior manager as soon as possible and no longer than 28 days of a person moving out.
    2. Assessment and distribution of Mains’l property is done by the current manager if still providing services in home. If services are no longer provided in the home, the corporate administrative coordinator completes assessment and distribution.
Internal Controls: 

When assigned responsibility to manage finances, Mains’l requests consent to authorize the Mains’l Financial Audit Team to audit checking accounts, savings accounts, and cash on hand to ensure financial integrity.

Reference: 

Cash Record

Consent to Manage/Audit Finances

Individual Financial Review

In MN 245D.06 Subd. 4 Funds and Property

Support Plan

Financial Review Summary/Work Plan

Financial Funds and Property When Starting/Ending Services