UNPAID TIME OFF – PART TIME HOURLY EMPLOYEES
Part time hourly employees are not eligible for any category of paid time off (except under the protections of the Family Medical Leave Act, Worker’s Compensation, and ADA accommodations.)
If the need arises for a part time hourly employee to have time off, it will not be paid. It is expected that the request and use of the unpaid time off follow the Unpaid Time Off – Part Time Hourly Employees Procedure. If the employee does not request time off as set out in this policy and procedure, the absence is considered a No Call/No Show or Unapproved Absence and the guidelines as stated in the Attendance policy and procedure apply. It is expected that employees partner with their supervisor to receive approval for any unpaid time off requests.
Every effort is made to accommodate unpaid time off requests. However, consideration must also be given to the needs of the people who use our services and to maintaining the prescribed staffing schedules at the work location. For this reason, the supervisor may cancel or postpone previously approved unpaid time-off requests. When this is necessary, as much notice as possible is given.
Employees are expected to find replacements for their unpaid time off.
Eligibility
Part time employees, after three (3) months of employment, can request unpaid time off. The supervisor approves all unpaid time off requests.
Use
Unpaid time off requests for less than three (3) days need to be given, verbally or in writing, to the immediate supervisor with as much notice as possible. Employees are expected to help find their own replacements. If the need for unpaid time off is unexpected, at least four (4) hours’ notice is requested.
Unpaid time off requests for three (3) days or more need to be given, verbally or in writing, to the immediate supervisor two (2) weeks in advance. Employees are expected to help find their own replacements for their unpaid time off.
Unpaid time off requests for two (2) weeks or more need to be given, verbally or in writing, to the immediate supervisor four (4) weeks in advance of the first unpaid time off day. Employees are expected to help find their own replacements for their unpaid time off.
How to Request
Notify the supervisor, verbally or in writing to receive approval. Replacement employees should not incur overtime by working the replacement shift.
Interpretation
The Human Resource Department is responsible for interpreting the unpaid time off policy and procedure.
Rev. 02/18/2020, HR Policy Team
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