After a participant’s budget is received by F/EA, validated for accuracy and entered into Payroll System, a Welcome Package is sent to the participant. Welcome Packages are only sent to consumers after their first budget is received by F/EA. A Welcome Package is sent to the participant within 3 business days of entering the budget in the Payroll System.
The Welcome Package is issued when the participant is totally ready to receive and direct service in the program. This means that the Welcome Package is issued after all employer paperwork has been received by the F/EA and verified as correct and an authorized budget for the participant has been received by the F/EA. The Welcome Package alerts the participant that they can now hire staff, purchase goods and receive services. The Welcome Package also provides the participant with other information and documents that they will use in the management of their program.
Usually, the Welcome Package is only sent when the participant starts their program and it is not sent again.
The internal controls used by F/EA to monitor this process establish responsibility, segregate duties, document procedures and ensure independent internal verification.