Authorization Agreement for Direct Deposit and Instructions

Submitted by admin on Tue, 05/04/2021 - 15:37
Policy: 

This form is used to collect bank account information for employees electing to have their pay directly deposited into their bank account.

This form is only completed if an employee desires to have direct deposit.  Completion of this form is not required for payment.  Employees who do not complete this form will receive payment via paper check.

Procedure: 

This form is automatically included in all employee hire packages.

Internal Controls: 

The internal controls used by F/EA to monitor this process establish responsibility, segregate duties, document procedures and ensure independent internal verification.

  1. <<Staff Title>> reviews forms for updates on tax agency websites quarterly.
  2. <<Staff Title>> reviews tax agency websites for updates to other rules and regulations.
  3. Updates are recorded in a control document.
  4. <<Staff Title>> reviews control document to ensure updates were checked for and forms updated timely and accurately.
  5. Customer Service Unit distributes updated forms to Counselors
  6. <<Staff Title>> trains Counselors on changes to forms, rules and regulations on a quarterly basis