RESIGNATION/SEPARATION

Submitted by lcmisoi@mainsl.com on Mon, 07/13/2020 - 13:55
Policy: 

Although Mains’l hopes that employment with the company will be a mutually rewarding experience, it is understood that circumstances arise that cause employees to resign from Mains’l.  Should this time come, employees are asked to follow the guidelines below regarding notice and exit procedures.

Employees Separated for Performance/misconduct
Mains'l may separate employment with an employee.  Separation of employment usually follows an unresolved series of conversations or it may be immediately following an investigation into employee misconduct or other serious offenses.  

Employees That Are Separated From Mains’l for Reorganization or Economic Necessity
When a separation occurs due to reorganization or economic necessity, every effort is made to provide maximum notice.  Layoffs occur according to the skill needs of the organization and the people served.  Consideration is also given to performance and seniority.  

Inactive Employees
The employee files of inactive employees who have not worked for three (3) months are separated.
 

Procedure: 

We ask employees to submit a written notice of resignation to the immediate supervisor which includes the date that notice is given, the last day of work, the reasons for the resignation and the employee’s signature (The Mains’l form, “Letter of Resignation” may be used.)  If there is a forwarding address, that information should also be provided at this time. 

Employees are encouraged to provide a thirty (30) day written notice in advance of resigning from their position with Mains’l. The thirty (30) day notice is essential to facilitating a smooth transition out of the company as well as to hire a new employee to the position.  

The employee is responsible for returning all Mains’l property (keys, phone, etc.) to the supervisor prior to their last day of employment.  The final paycheck is mailed/direct deposited to the resigned employee at the time of the next scheduled payroll.  When an employee resigns from Mains'l, PTO is not paid and the PTO account is reset to zero.  

An in person exit survey may be scheduled with the employee’s supervisor and/or a human resources representative.  Otherwise an electronic exit survey may be administered. 

Employees Separated for Performance/Misconduct
When an employee is separated from Mains’l for performance/misconduct, the employee is furnished with a letter stating the reason(s) for separation as requested by the employee. The request is made in writing by the employee within 15 working days of separation. The employer has 10 working days from receipt of the request to provide a letter.  If negligent or criminal behavior or abuse or neglect are the grounds for separation, possible criminal charges may be filed against the employee.

It is the employee’s responsibility to make arrangements to return all Mains’l property (keys, phone, etc.) to the supervisor at the main office within 24 hours.  The final paycheck is mailed/direct deposited at the time of the next scheduled payroll unless otherwise requested by the employee. When an employee is separated from Mains’l for performance/misconduct, PTO is not paid and the PTO account is reset to zero.

Employees That Are Separated From Mains’l for Reorganization or Economic Necessity
When a separation occurs due to reorganization or economic necessity, employees who are interested in resuming employment with Mains'l should submit a written statement of interest.   Employees are rehired according to the skill needs of the agency. 

When an employee has been separated by Mains'l for reorganization or economic necessity, PTO is paid. The employee is responsible for returning all Mains’l property (keys, phone, etc.) to the supervisor prior to their last day of employment.  

Inactive Employees
The personnel files of inactive employees who have not worked for three (3) months are separated; PTO is not paid and the PTO account is reset to zero.  If an employee is rehired more than six (6) months after their last day of work, they are considered a new employee and all orientation training requirements need to be fulfilled.
 

Reference: 

Letter of Resignation